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PS3607.I45545 A[uthor cutter] YEAR

Media notes: 

Avante Guard=
M87.D252 M6 1995
781.66 N450090

781.66 N450091 = M1500.R455 O3 1996
781.66 N450 = M25 C658 1991
780.947 =  M1010.
780.92 = M1012

791.4372  Si45g2 = PN1992.8.C66 Si45g2 2002 
	PN1997 .T473 YEAR
	SDA 49392
	M87.D252 M6 2002



Parts of the Library of Congress (LC) Call Number

Most print books in the Chatham University's JKM Library are/will be organized by Library of Congress (LC) call number as a method to group like subjects together on library book shelves. Each book has a unique identification number (or shelf address); this number is found on the spine of books (or sometimes on the front cover) and in the library's catalog records. 

These unique shelf location numbers allow the books to be organized alphabetically by Library of Congress (LC) subject letters and numbers, grouping like subjects together for easier browsing. (See complete list of LC subject classification categories for details.)

Here's a sample call number, with an explanation for each line:

QE -   indicates the general subject area; presented on the shelf in alphabetical order

862 -  number line which indicates more specifically the subject area; presented on the shelf in numerical order within the QE section

.D5 -  combination of letters and numbers that often represent the author's last name; presented on the shelf in alphabetical then decimal order

E539 - second combination of letters and numbers to further refine; not always present

2006 - year of publication; presented chronologically on the shelf

Sometimes the library location is also indicated on the book label above the call number (for example OLKES, for Olkes Collection, or REFERENCE, for Reference Books, or FOLIO, for oversized books).

How to Find a Book on the Library Shelf

When you are looking for a print book in our libraries, always start with the top line of the call number.  Remember, books are arranged alphabetically by this top line. For example, all BR numbers are together, after BP and before BS, and all B’s come after all combinations of A and before all combinations of C, like this:

B . . . BP, BR, BS, . . . C, CA, CB . . .

When books have identical letter lines, look to the number line next. Books are ordered using whole numbers on this line. For example:

Example of call number order: F3, F21, F221, F2021, F3021

When the top two lines are identical, look to the third line. Books are first ordered alphabetically; books with the same letter in the third line are then arranged by decimal number (not whole number.) The following call numbers are in correct order:

Example of call number order: PN70 .P441, PN6231 .E29, PN6231 .E295, PN6231 .F44

When the top three lines are identical, look to the fourth line. If it contains a letter followed by numbers, items are organized by letter and, within each letter, by decimal number. (Note that this works just like the line above it, treating the numbers as a decimal even though there is no visible decimal point.) The following call numbers are in correct order:

Example of call number order: QE862 .D5 L22, QE862 .D5 L4571, QE862 .D5 L461, QE862 .D5 M37

Multiple editions of a book will have the same call number, except for the last line, which will be the year of publication. Later years are shelved after earlier ones.

Some call numbers will include lines at the bottom to describe the volume, issue or part of the larger publication. These are shelved in alphabetical or numerical order, whichever is used. The following example is in correct order:

Example of call number order: QK115 .R538 v.2 pt.2, QK115 .R538 v.3 pt.1, QK115 .R538 v.3 pt.2


Call# conversion project from Dewey to LOC: fall 2020 - Summer 202? 

  • Phase I = Automatic generation of LOC numbers (into a temporary field) through an extensive MARCEdit and OCLC call number  build - finished 1/25/21
  • Phase II = Go through remaining records (that didn't get an automatic assigned LOC call#) and manually create an LOC call#. As the dates become factors of obsolecense the items will become marked as candidates for weeding/de-selection.
  • Phase III = Adjustments from quality control through virtual shifting
  • Phase IV = Become an official LOC library through an orchestrated transfer of fields, labels, and shelf placement.



LOC has become the defacto standard in academic libraries, and as Chatham continues to "expand" and our materials become more visible via resource sharing, our presense as a bonafide academic leader will remain intact. These records that didn't get an automatic LOC assignment through the phase I process represent about 1/4 of the total circulating collection, and were bypassed in a recent inclusive call number re-build of the catalog. Aside from very recent records (post-2000) and obscure gems, these assigned records have very little or no acknowledgment of viabilty in the bibliographic universe, and thus are prime candidates for de-selection (weeding).finished 1/18/22


Now that every item has an assigned LC call#, go through the ENTIRE collection and do a quality control of all records, adding the publication year as the suffix of the LC call#.

Open assigned MRC file

Locate place where left off  ****

  • remove marker

Go to 050 field

  • if there is more than on 050, keep the top one
  • if there is a "$b" , delete it and replace with a single-space
  • if there is NO YEAR at the end of the 050 number, get it (see 008 or 260 field) and add it


When finished, place marker (****) under last finished record

SQL w/ GMD splitter
SQL Report for No LOC

-Login to KOHA, then come back here and click-on assigned link:


2-In a different tab/window, open:
Library of Congress - basic, popular
WVU - regional eccentricities
Akron - music, media


3-Go Libstaff and Click on the Title at the top of the list, then Copy ISBN (or Title/author if no ISBN) from Libstaff and paste and search in LC Catalog Quick Search webpage


4-Scroll down and copy and the LC Classification number

  • a) Go Back to Libstaff and select EDIT/Record

    • 1-scroll down to the 050 field and paste the LC call #

    • 2-navigate to the 690 field that has  "No LOC ..." and delete the field

    • 3-Save the Record

    • 4-Click the right arrow to go to next record, repeating from Step-3 above

  • b) if no records are  found

    • Go Back to Libstaff and select EDIT/Record

      • 1-navigate to the 690 field that has  "No LOC ..." and place an "x" in front of the  "No LOC ..."  (so it looks like: xNo LOC...)

      • 2-Save the Record

      • 3-Click the right arrow to go to next record, repeating from Step-3 above

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