▶ Archives COVID-19 Collection Project
| | 2021-22 Calendar
|Books||Yes||Both personal copies and JKM-owned allowed.|
|Photocopies of journal articles, book chapters, etc.||Yes||Must comply with Fair Use guidelines -- see guidelines below.|
|Commercially-produced video/audio recordings||Yes||Commercially-produced recordings are accepted, as are those owned by JKM Library.|
|Privately-produced video/audio recordings||See notes||May be placed on reserve ONCE and once only.|
|Copies of student papers and tutorials||Yes||Must have written permission of the student author included with each item.|
|Faculty-created course documents||Yes||Includes old class exams, homework problems and solutions, syllabi, and similar documents.|
|Consumables||No||Workbooks, copies of standardized tests, course packs, and other single-use items.|
|Items borrowed from other libraries||No||This includes ILLiad and E-Zborrow books, as well as books from the public library.|
|Items rented from commercial establishments||No||Includes items such as movies rented from RedBox or books rented from Chegg.|
Learn about Fair Use Doctrine at the JKM Copyright Libguide, here.
It is important to be mindful of copyright law when placing items on course reserves. Here are some rules for when you should seek permissions, based upon the Guidelines for Classroom Copying (1976).
Materials which do not usually require permissions for reproductions:
Items which violate the doctrine of Fair Use:
This guide offers some suggestions on how to seek copyright permissions for materials you wish to place on Course Reserve, use in the classroom, or provide in electronic format (e.g., through Moodle). This guide is not legal advice but is intended as an informational guide to assist you in obtaining copyright permissions for educational purposes.
For every item for which you need to seek copyright permissions, you will need to contact the Copyright/Permissions Department of that item's publisher. For books, this information is often available on the back of the title page. For journals, it is often available near the table of contents or with editorial and submission policies. Most publishers will also provide this information on their websites.
Letters of Request should be sent on Chatham University letterhead. Allow approximately four to six weeks for processing by the publisher. It is generally a good idea to include two copies of your letter and release form so that the copyright holder will have one to retain for their records and one to return to you. In addition, you should include a self-addressed, stamped envelope for the return of your release form.
Your letter should include:
Below you will find a sample letter you may wish to use as a template to develop your own letters. Remember to include copies of all letters granting you permission for Course Reserve use when submitting those materials for Course Reserve.
[Return address if not on letterhead]
[Copyright Holders Name and Address]
Dear [Permissions Editor, Personal Name, Sir, Madam, etc.]:
For a course I am teaching at Chatham University, I would like to photocopy the following material(s) and [distribute them / make them available on Course Reserve / make them available digitally] to the students in my class.
[Full citation for each item for which you are requesting permission]
This request is for the [fall / spring / summer] term, [year] for the following course:
[Course Name and Number]
[Number of students enrolled]
[If there is any additional information you want to provide such as: what role this material plays in your course; who will have access to this material, etc., include it here.]
Any future use of this item in subsequent semesters will be renegotiated [or, request additional semesters of use here if you already plan on needing to use this material again]. If you do not control the copyright of all of the material(s) listed above, please provide me with any contact information you have, including names and current address(es), of the current copyright holder(s). Otherwise, your indication of permission confirms that you hold the right to grant the permission requested here.
I would greatly appreciate your approval of my request, as this material is very important to my teaching of this course. If you need any additional information, please contact me. I can be reached at:
[your contact information]
I have provided a duplicate copy of this request for your records. If you approve my request as described above, please sign the release form below and return one copy to me in the self-addressed return envelope I have enclosed.
Permission has been granted for the use of the materials listed above.
Agreed to by:
If you would like to place your personal copies of items on reserve, please keep in mind: