Course Reserves: For Faculty
Course reserves allow professors to put textbooks and readings on reserve for their class at the library. Find out here how you can add and access items on reserve.
Copyright and Fair Use
Learn about Fair Use Doctrine at the JKM Copyright Libguide, here.
It is important to be mindful of copyright law when placing items on course reserves. Here are some rules for when you should seek permissions, based upon the Guidelines for Classroom Copying (1976).
Materials which do not usually require permissions for reproductions:
Items which violate the doctrine of Fair Use:
This guide offers some suggestions on how to seek copyright permissions for materials you wish to place on Course Reserve, use in the classroom, or provide in electronic format (e.g., through Moodle). This guide is not legal advice but is intended as an informational guide to assist you in obtaining copyright permissions for educational purposes.
For every item for which you need to seek copyright permissions, you will need to contact the Copyright/Permissions Department of that item's publisher. For books, this information is often available on the back of the title page. For journals, it is often available near the table of contents or with editorial and submission policies. Most publishers will also provide this information on their websites.
Letters of Request should be sent on Chatham University letterhead. Allow approximately four to six weeks for processing by the publisher. It is generally a good idea to include two copies of your letter and release form so that the copyright holder will have one to retain for their records and one to return to you. In addition, you should include a self-addressed, stamped envelope for the return of your release form.
Your letter should include:
Below you will find a sample letter you may wish to use as a template to develop your own letters. Remember to include copies of all letters granting you permission for Course Reserve use when submitting those materials for Course Reserve.
Sample Permissions Request Letter:
[Return address if not on letterhead]
[Copyright Holders Name and Address]
Dear [Permissions Editor, Personal Name, Sir, Madam, etc.]:
For a course I am teaching at Chatham University, I would like to photocopy the following material(s) and [distribute them / make them available on Course Reserve / make them available digitally] to the students in my class.
[Full citation for each item for which you are requesting permission]
This request is for the [fall / spring / summer] term, [year] for the following course:
Any future use of this item in subsequent semesters will be renegotiated [or, request additional semesters of use here if you already plan on needing to use this material again]. If you do not control the copyright of all of the material(s) listed above, please provide me with any contact information you have, including names and current address(es), of the current copyright holder(s). Otherwise, your indication of permission confirms that you hold the right to grant the permission requested here.
I would greatly appreciate your approval of my request, as this material is very important to my teaching of this course. If you need any additional information, please contact me. I can be reached at:
[your contact information]
I have provided a duplicate copy of this request for your records. If you approve my request as described above, please sign the release form below and return one copy to me in the self-addressed return envelope I have enclosed.
Sample Agreement Form:
Permission has been granted for the use of the materials listed above.
Agreed to by:
Notes about Personal Copies
If you would like to place your personal copies of items on reserve, please keep in mind: