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Student Publications in the JKM Library


Student Publication Submission FAQs

1.  Do I have to submit?
2.  When is it due?
3.  Will I be Notified?
4.  What if I don't turn it  in - can I still walk?
5.  What about margins? 
6.  What if I can't get the page numbers to work properly ? 
7.  What upload size and format limitations are there? 
8.  I'm not graduating yet/I have an extension to finish my project -- how do I stop getting emails? 
9.  Why am I still getting emails
10.  I'm not able to come to campus to get my paper bound. What do I do? 
11. Is there cheaper way to print and bind?
12. Who can see my work
13. What if I don't want it to be seen?
14. Will it be password protected

1. Do I have to submit anything?

Check with your advisor. Some degrees require only an electronic copy (PsYD, OTD, DNP, MIA & MSIA), and some require both electronic and print (MA-Interdisciplinary, MFAS-Food Studies, MFA & MS-Biology). Currently there are only a handful of undergraduate programs that require submission (BA-Visual Arts, BS-Biology and BIA-Interior Architecture), but it can sometimes change due to the nature of evolving media.



2. When is the due date to submit?

If you would like your diploma released on the first day possible, the Library must receive all three parts of your thesis (print copy, electronic copy, and release agreement) by the appropriate "Submit by" date listed below. If you submit it after that, your diploma will be delayed. As soon as you do submit your thesis, however, we will let the registrar know that your diploma can be mailed. thesis "Submit by" dates are approximately as follows:

May graduation: @ June 1st.

August graduation: @ September 1st.

December graduation: @ December 30th.


3. Will I be notified when I have submitted everything?

When you submit you will be given the chance to have an email notification to confirm. 


4. If I do not turn in my paper by graduation, can I still walk?

Yes! The requirement to submit your work to the library does not affect walking at graduation in any way. It just affects the mailing of your diploma and your ability to request transcripts.


5. The manual says I need to have a 1.5 inch margin on the left side of the page. Is this really necessary?

No, it's not. The binding used by the Copy Center is very minimal. Plus, many students double-side their documents, which puts the 1.5 inch margin on the wrong side on the back of every sheet. 1 inch margins are perfect. 


6. I can't get the page numbers to work correctly. I need Roman numerals and Arabic numerals in different sections of my paper. What do I do?

This is a very common problem. Microsoft has instructions on their website for how to do this. It can be a bit tricky, so if you prefer, you can split your Word document into several files and then upload them. We will then use software to combine it into one file. 


7. What upload size and format limitations are there?

Any size, any format that is pertinent to your work can be submitted (i.e. movie files, spreadsheets, databases, etc.) If they don't upload the first time then contact for assistance


8. I'm not graduating - or - I have an extension to finish my project -- how do I stop getting emails?

Simply email the Contact Person listed on this page to let them know that you are not graduating this semester or that you have an extension on your senior writing project. They will then remove you from the email list. 


9. I thought I submitted everything, why am I still getting emails?

If you think you have submitted everything, please email the Contact Person and ask them what parts are missing. They are also happy to double-check and make sure something hasn't accidentally slipped by without being recorded. 


10. I'm not able to come to campus to get my print copy bound at the Copy Center. What do I do?

The helpful folks at the Copy Center are happy to coordinate with you to print and bind your thesis even if you can't come to campus. Please give them a call at 412-365-1108 to set this up. 


11. Is there any way to save money when printing and binding the project?

To print your work, first use your print quota. If you are out of print quota, have the Copy Center both print and bind your thesis. They will print black and white for 5 cents/page instead of the 10 cents/page that additional print quota amounts cost. It costs $2 to bind each copy of your thesis at the Copy Center. (All monetary amounts are accurate as of Spring 2014. The library does not have any role in deciding these costs.)


12. Who can access my publication through the library?

This information can be found on the Collection and Access Policy for Student Publications. 


13. I don't want to submit my work to the library. What options do I have?

All student publications must be submitted to the library and will eventually be made available. If you do not want your thesis available immediately (because you are trying to publish it, obtain a patent, or similar), you can petition for an embargo. You will need to fill out our embargo form, obtain the appropriate signatures, and submit it with your print copy.


14. Will my online work be password protected, or will it be available for all to see?

All graduate theses, capstones and dissertations that are submitted electronically with the online agreement form are accessible electronically by all on the world wide web. Undergraduate works and some grad works that were submitted without the online agreement form (pre-2007) may be password protected with current Chatham credentials.


















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