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Term |
Traditional Use |
Current / Chatham Use |
Future Use? |
AACR2 (Anglo American Cataloging Rules) |
Uniform data standards for terms, punctuation and style in bibliographic description for union and online catalogs |
Being phased-out for RDA, record by record; looking into batch and authority globals (see doc #RDA17e) |
Being replaced by RDA |
Access |
To be able to check-out and/or use a library item… |
… and/or Click into an online component consisting of a full-text surrogate … |
… A birthright? |
Access Services (Access Srv, AS) |
General circulation functions, reserves, shelving of materials, and stack maintenance… |
… + Resource Sharing (Interlibrary Loan) |
Automatic check-out, Online Reserves |
Acquisitions (Acq) |
Ordering and pre-processing new physical materials |
Ordering, registering, and pre-processing new physical and non-aggregated digital materials |
Stronger delineations between package and individual plans |
Archival |
Materials designed to last longer than commercial issued materials |
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Archives |
Autonomous Department of the Library that manages historical institution-related materials … |
… Becoming more pro-active in preserving and providing access to digital records… |
… Trendy area of study in library school (due to concrete concepts and splash funds) |
Authorities |
Invisible (to the public) records in the catalog that contain authoritative information about a name, subject or title, that serve as a public catalog cross-referencing mechanism |
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Baker & Taylor YBP (Gobi) |
Main print book vendor and interface where ordering and invoicing may be performed |
Main print book and Secondary eBook vendor and interface where ordering, invoicing and licensing may be performed |
Book, eBook, and video vendor and interface where ordering, invoicing, licensing and streaming may be performed |
Barcode |
Unique numeric code that is physically applied to each item after It is cataloged |
13-digit unique numeric code that is physically applied to each item as It is cataloged |
RFID? (Radio Frequency Identification Technology) |
Bibframe |
n/a |
Future of MARC |
Amazonframe? BibGoogle? AmaGoogleBableBib? |
The earliest known bibliographic records come from the catalogues (written in cuneiform script on clay tablets) of religious texts from 2000 B.C., which were identified by what appear to be key words in Sumerian. |
MARC Record with fixed and variable fields (control and standard numbers, authors, title, description, publisher, note, subject and URLs) that works in tandem with the Item and Check-in records |
Bibframe Record with fixed and variable fields (control and standard numbers, authors, title, description, publisher, note, subject and URLs) that works in tandem with the Item and Check-in records |
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Brown Collection |
Large donation of popular fiction housed in its own room. Non-circulating |
Cataloged |
Additions? Circulating? |
Call number |
The number assigned to each item that is physically shelved, with the first part of the number relating to the subject, and the second part relating to the main entry/cutter, and may have a 3rd part denoting volume or numeration |
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Card Catalog |
File cabinets with triplicate cards (at least 1 each for title(s), author(s), subject(s)) for physically identifying and describing each title |
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Cataloging |
The act of analyzing, deciphering, describing and updating data for a work created by an individual, a group, or a corporate entity so that others may easily find and use it
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See Kardex |
In staff view, where issue frequency controls and determiners operate. In public view, shows current and anticipated future receipts. |
Develop an API that can scan a new issue's colophon and generate an updated live feed into any desired location |
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Circulation |
Authorized Books, Media, Equipment and Reserves are checked-out and checked back in. |
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Claims |
If an issue wasn’t delivered, write a letter or call them on the phone |
If an issue wasn’t delivered, click on Claim Checker or go to vendor website and submit claim electronically |
If an issue wasn’t delivered, call them on the phone |
Collection Development |
The process of planning and building a coherent and useful collection of library materials over a period of years, based on an assessment of the information needs of the library's regular clientele, including selection, de-selection (weeding), and planning for resource sharing. |
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Copy-cataloging |
Flat Derive |
Export and check for errors |
Industry driven – can only hope for quality-driven collaborations … |
Create Lists |
Either contract a programmer or run an overnight report |
Combining simple and complex Boolean search strings for desired results of bibliographic, item, check-in or patron records which can have data globally altered or exported for analysis. |
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CSS/Stylesheets |
Code in a referenced webpage that automatically fills in styles and data for numerous pre-assigned or form-generated web pages |
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Curriculum Collection |
Circulating Children’s Education-related & Children’s Books (3rd floor) |
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Cutter Number |
In call# construction, it is the second part of the number that identifies the Main Entry, where the part of a name (or word) that comes after the first letter is transformed into a number |
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Data |
Descriptive text |
Computer friendly text, codes and numbers |
Quantum? Bio-birthright? |
Database | |||
Datawolf | A stand-alone database that is independent from other aggregated databases | ||
Discovery layer |
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Ebsco Discovery Service (EDS) – a simple search-n-display interface that integrates results from numerous pre-assigned sources with links to the full-text |
Open Web Integration (OWI) |
E-Books | |||
E-Wooks (aka "Wookies") | An eBook that is independent of an aggregated database | ||
Ebsco |
A company that provides print journals |
A company that provides print and online books, journals and databases |
A company that provides print and online books, journals, databases and videos |
EbscoBooks |
Secondary book vendor |
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Ebsconet |
Main print journal vendor interface, where ordering, invoicing and claiming can be performed |
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Ejays | Electronic Journals that are independent of an aggregated database | ||
EJS | Ebsco Journal Service | ||
Extrapolation |
The process of estimating, beyond the original observation range, the value of a variable on the basis of its relationship with another variable |
Used in Serials Module Frequency Tables |
Develop an API that can scan a new issue's colophon and generate an updated live feed into any desired location |
EZProxy |
OCLC, Shibboleth, Athens… |
OCLC EZProxy |
WAMProxy? LDAP? |
Frequencies tables |
See Kardex |
Table in the Serials Card that can be altered to project upcoming issues |
Develop an API that can scan a new issue's colophon and generate an updated live feed into any desired location |
FTP (File Transport Protocol) |
Used to upload large data and edited websites, images and scripts |
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Gaps (missing journal issues) |
Contact other libraries |
n/a |
Contact other libraries; get on a list…
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Global Updates |
Either contract a programmer and/or pay vendor extra to globally update data. |
Using a review file (from Create Lists) or an index search, multiple bib, item, check-in or patron records can have like-data instances update instantaneously |
Should be a standard feature of any ILS |
Google Analytics |
A free service used to track use and traffic patterns in websites |
A more user-friendly product? |
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Google Docs |
A free service to upload, store, and share documents, such as student publications (not requiring a password) |
DSpace? ContentDM? |
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HTML |
Hyper-Text Markup Language used to create websites … |
+ CSS, Stylesheets, XML, and automated form builders … |
HTML5, XTML, … the core will be rebranded over and over but basic foundation language will remain unchanged |
System of intertwined databases comprising of circulation, cataloging, administration, ILL, serials, acquisitions, telnet and web |
Millennium (currently use circulation, cataloging, administration, serials, telnet and web) |
Sierra? Koha? Evergreen? AmaGoogleBableSys? (AGBS) |
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Information |
“Stimuli that has meaning in some context for its receiver” (Margaret Rouse, http://searchsqlserver.techtarget.com, 2015) |
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Information Technology (ITS) |
IT |
Information Technology Services |
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Internal Item Message |
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The “m” field, where free text may be entered by staff so that the message will flash on the screen as something is being checked-in or out |
Should be a standard feature of any ILS |
Internal Item Note |
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The “x” field, where any word-searchable free text may be entered by staff |
Should be a standard feature of any ILS |
Inventory |
Item by item physical count confirming the accuracy of catalog entry, barcode, call#, vol.# and copy# |
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Invoice |
A commercial document issued by a seller to a buyer, relating to a sale transaction and indicating the products, quantities, and agreed prices for products or services the seller had provided the buyer |
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Item Record |
A record with invisible (to the public) transaction data, attached to a main bibliographic record. The current status of an item (available, check-out, missing etc…) is visible to the public in the OPAC record |
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File trays with cards for each title for physically recording new arrivals of serials issues |
See Check-in record |
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The Library |
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Print and Online |
Print, Online, Hardware and Manuals? |
LMS / CMS |
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Learning/Course Management System. Chatham currently uses Moodle – can be used to upload files to the library (Student Publications) |
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LMS / ILS |
Library Management System / see ILS |
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Main Entry |
Defaults to the Author, but if no one author is headlined, then the Title is used. It is the first line that appears on a bib display, and is the basis for the Call number’s Cutter number
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MARC |
MAchine-Readable Cataloging standards are a set of digital formats for the bibliographic description of items catalogued by libraries, represented by 3 digit numbers with 2 digit sublimiters (currently using MARC 21) |
To Be Replaced/rebranded by/as BIBFRAME |
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Media Shelves |
Once a whole room was dedicated, then replaced by Media Cabinets |
Media Shelves are comprised of one stack, with DVDs on one side, and CDs on the other (on the 1st floor) |
Even more picked-down? |
Mediafire |
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Off-institution cloud service to store password protected documents for web-friendly access, such as student publications |
DSpace? ContentDM? |
Metadata |
Descriptive cataloging |
“data about other data” |
Next catchphrase |
Microfiche |
A card made of transparent film used to store printed information in miniaturized form |
Still receive weekly Congressional Reports |
? |
Microfilm |
A roll of transparent film used to store printed information in miniaturized form |
Stored with Microfiche – Rarely used but some issues are not digitized … |
… (yet) |
Millennium (III) |
Used to be InnoPac, Dynix… |
… VTLS. It is our current ILS. |
Sierra? Evergreen? |
OCLC |
“Non-profit” company that stores, manages and sells bibliographic and other library research data |
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Olkes Collection |
Collection of art-related books on 3rd floor (right off elevator) , shelved separately as per agreement with donor |
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OPAC |
Online Public Access Catalog |
Webpac |
? |
OPAC Tech display |
Where you can see the bibliographic record displayed in MARC on the public interface (OPAC) |
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Order Direct |
Unlike using a vendor, a single item is purchased directly with immediate payment (i.e. Amazon, PBS, …) |
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Physical Processing |
With books, journals and media, it is the process of 1) checking contents, pages, quality of playback…, 2) adhering security device (tattle-tape) if required, 3) stamping with proper location identification, 4) attaching barcodes, 5) due-date slips, and 6) archival covers |
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Preservation |
Keep something alive, in-tact, and useable, through protective and restorative measures … |
… and duplicate surrogates for mass consumption … |
… and legal debates |
Proforma Invoice |
A document that is provided before or with a shipment of goods and that describes the items shipped or the terms of the sale |
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Ready Reference |
At-risk books kept behind the reference desk for in-Library use only |
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Restoration |
Repairing a book or media as close as possible to its original state |
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Uniform data standards for terms, punctuation and style in bibliographic description for global and online communities |
Being phased-in to replace AACR2; record by record – looking into batch and authority globals |
The standard until … |
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Reference Desk |
Centralized desk with a reference librarian to assist users with library and research-related questions |
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Reference Librarian |
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Reference Shelves |
Books kept in exclusive location for in-Library use only (1st floor) |
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Repair |
Fixing a damaged book or media so that it can be used again for regular use |
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Reserve Reference |
High-risk books kept behind the circulation desk for in-Library use only |
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Reserves |
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Print and Online |
Online and Print |
Resource Sharing |
ILL |
ILLiad, E-ZBorrow |
Open Web Integration (OWI) |
RFID (Radio Frequency Identification Technology) |
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Sticker that works as barcode, tattle-tape, and GPS |
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Serials |
Magazines, Journals, Newspapers and any other print publication that comes out in a regular sequence |
Magazines, Journals, Newspapers and any other print (may have an online component) publication that comes out in a regular sequence |
Magazines, Journals, Newspapers and any other online (may have a print component) publication that comes out in a regular sequence |
Serials Module |
The Library Staff online view of the Catalog with automatic frequency determiners for serials |
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Serials Card |
See Kardex |
Check-in Record consisting of Frequency Table, Check-in box, public note and Claims checker |
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Server Local |
Ethernet - ITS |
? |
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Server Remote |
Internet - ITS |
Internet – ITS, Library augments |
Cloud? |
Server [cloud] |
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Mediafire GoogleDocs |
ILS Vendor? DSpace? AmaGoogleBableSpace? (AGBS) |
Shelf Reading |
The act of examining the arrangement of books and other materials in the stacks of a library to make sure that all items are in correct call number sequence. |
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Shelving (Re-shelving) |
The act of returning books and other materials to the stacks of a library in correct call number sequence. |
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Special Collections |
Under the auspice of the Archives, a collection of books and other materials that are deemed valuable to the history, core and mission of the institution |
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Stack Maintenance |
The acts of shelving, re-shelving, shelf reading, shifting and inventory |
Access Src: shelving, re-shelving, shelf reading Tech Srv: Inventory |
Shifting needs to be delegated |
Standing Order |
An instruction to a vendor by the library to deliver an updated series title at regular intervals |
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Student Publications |
Graduate Theses and Dissertations |
Undergraduate Tutorials, Graduate Theses, Graduate Capstones and Dissertations |
? |
System |
Set of interacting or interdependent components forming an integrated whole |
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Systems |
The OPAC, Circulation, Acquisitions, Cataloging, Serials, and other ILS modules along with resource sharing, electronic databases and websites |
Tech Srv: The OPAC, Acquisitions, Cataloging, Serials, and other ILS modules and Websites |
Even more splintered? |
Access Srv: Circulation, resource sharing |
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Web Librarian: electronic databases |
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Tape drive back-ups |
4mm DAT tapes inserted and administered by ITS |
4mm DAT tapes inserted by ITS and administered by Tech Services |
Server Cloud back-ups administered by Tech Services |
Tattle Tape |
Magnetic and adhesive band of thin metal placed in book spine and VHS that sets off an alarm if not deactivated |
Magnetic and adhesive band of thin metal placed between pages and on discs that sets off an alarm if not deactivated |
RFID? |
Technical |
Anything that requires attention beyond general resources |
Anything that requires attention beyond readily available resources |
Anything that requires attention beyond integrated resources |
Technical Services (Tech Services, Tech Srv, TS) |
General acquisition, organization, and preservation functions for all physical materials in the library. May Include Resource Sharing, Shelving, and Stack maintenance |
General acquisition, organization, and preservation functions for all physical-related materials in the library, including Systems, Server and Website management |
Some libraries will rebrand as “Collection Management and Metadata Services,” “Electronic Resources …,” etc., but essentially perform same functions and more |
Technology |
Physical devices to help move society forward |
Physical and virtual devices to help move the company forward |
Physical, virtual, and imagined devices to help you move forward |
Telnet/Unix |
A command-line interface protocol for communicating with another computer |
Used for high-level administration and server maintenance |
Here to stay |
Webpac |
Millennium’s OPAC brand |
Whatever ILS we have at that time |
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Weeding (De-selection) |
The process of discarding books and other materials from a library collection which are outdated or no longer useful. |
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Wookie (aka E-Wook) | An eBook that is independent of an aggregated database | ||
Wray Collection |
Large collection of books that are mostly circulating. Some are in Special Collections |
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XML (Extensible Markup Language) |
A markup language that defines a set of rules for encoding documents in a format which is both human-readable and machine-readable. |
Used in transferring delicate information between computers (i.e FTP login & Patron information) |
JSON (JavaScript Object Notation) |
<style>
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#s-lg-guide-search-box{display:none;}
#s-lg-guide-header-attributes{display:none;}
#s-lib-footer-login-link{display:none;}
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#ui-id-7{color:#FFFFFF;background-color:#000000;}
#s-lib-ctab-19371062-7{background-color:indigo;}
#ui-id-8{color:#FFFFFF;background-color:indigo;}
body{background-image:url("https://libapps.s3.amazonaws.com/accounts/7528/images/blamo.jpg");
}#s-lg-box-wrapper-22726092{opacity:0.45;
filter:alpha(opacity=45);}
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filter:alpha(opacity=76);
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